On-the-Day Coordination Package


Before the Wedding: 
·        Create a timetable for the couple
·        Provide the couple with a checklist of accomplishments
·        Recommend accredited professional and dependable vendors that best suit the couple’s needs and budget.
·        Follow up and confirm with wedding suppliers (banquet manager, florist/event stylist, photographer, videographer, cake designer, musicians / band / sound system, gown designer, stationer etc.)
·        Organize layout of wedding reception
·        Help organize ceremony and reception materials (e.g. gifts for entourage, offertory materials, missalettes, souvenirs, etc.)
·        Briefing of members of the entourage and mass participants 3 days before the event
·        Provide an outline with exact time of reception program
·        Organize rehearsal (if allowed by the church)
·        Unlimited consultations / personal meetings

 

On the Wedding Day:


·        Arrive 5 hours during the dressing up of the bride to meet hair & make
     up artist, check on the delivery or set up of the flowers, arrival of the
     photographer, videographer, and designer.
·        Arrange the wedding trousseau on the bed for photograph purposes
·        Assist bride in dressing up and check on last minute details.
·        Collect and prepare materials, flowers, pillows, arrhae, coins, rings, Bible, candles, etc to be brought to church.
·        Coordinate with photographer & videographer for photo shoot before going to the ceremony venue.
·        In charge for time check for punctuality

Before the Ceremony:

·        Meet suppliers and check inventory of supplies
·        Assemble all needed materials and paraphernalia (i.e. missalettes, unity candle, offertory materials)
·        Ensure proper set-up of ceremony site (decorations, couple’s chairs, candle arrangements, seating arrangements of entourage, parents, sponsors, musicians/singer/s and offerors)
·        Check attendance of liturgical entourage and ceremony participants
·        Brief & cue the wedding participants (entourage, lector, offerors, readers, etc.) of their respective duties & responsibilities.
·        Gather flowers of the entourage for distribution at the church
·        Organize the processional line (or work hand in hand with ushers if provided by the church)
·        Distribute wedding accessories (candle, veil, cord, Bible, rosary, ring & arrhae pillows) to respective ceremony participants
·        Organize and cue processional line up and cue proper distance for picture taking
·        Assist the bride in fixing of her veil and train before her wedding march and check on her make up (if make up artist is not there to do touch-up)
·        Cue the musicians if bride is ready to enter the church for her bridal march song
·        Assist in photo session/order of picture taking after the ceremony
·        Supervise petal/confetti/bubble shower/butterfly release and dove release
·        Gather and safe keep all wedding accessories endorsed to coordinator after the ceremony
         
Before the Reception:

·        Meet and check inventory of supplies from your service providers
·        Collect all needed materials to be brought to the reception venue: gifts and favors, wines (if couple provides) and all other wedding reception paraphernalia.
·        Ensure proper set-up of reception site
·        1 or 2 coordinators present to check on the layout and set-up of the ballroom/venue
     (Check correct table numbers, chair count & specific seating arrangement
     for the VIP tables.)
·        Assist in set up for the layout of special linens and chairs.
·        Check delivery of cake and set up of cake table.
·        Check delivery of flowers and décor set up.
·        Organize registration table & gift table
·        Execute new changes or troubleshoot, if necessary, and take care of emergency situations

  During the Reception:

·        Check arrival of suppliers & set-up of musicians/strings, emcee, band/mobile, audio-visual presentation system, sound system
·        Facilitate registration of guests
·        Help usher guests to their respective seats
·        Prepare and direct the wedding reception program script.
·        Provide copies of program flow/script to photographer, sound system and emcee
·        Route the guest book or signature frame
·        Assist photographer and/or videographer where they are needed to
     ensure smooth transition of photos.
·        Oversee and directs the cutting of the cake, toast, first dance, and garter
     and bouquet tosses.

·        Distribution of wedding souvenirs for the principal sponsors and guests before the program ends (or during dinner)
·        Maintain timing of each event for smooth flow of the program with
     coordination with emcee/ host.
·        Safe keep gifts of couple (special instructions from client as to where gifts will be brought
or turn over to person in charge)
·        Coordinate with captain waiter and ensure good service of food and beverage to guests, most especially to the couple and the VIP tables
·        Manage the meal provided for suppliers

After the Reception:

·        Distribute “pay envelopes” (balance) to suppliers
·        Inventory of beverages (for wine and alcoholic drinks if couple provides)
·        Collect wedding accessories and other materials and turn-over to client or person-in-charge

Cost of Package: 
  
                  .   Available upon request.